This training could be offered for a two-year period, then repeated. Certification of Completion would be awarded following the workshop series. Schools are urged to encourage their Library Media Clerks to attend. Training should be made accessible to all district personnel using the facilities at the Fresno County Office of Education, through distance learning, and/or on-site training.

*Note: the Library Technician Program at COS teaches all of the above skills and more. G. Pilling.

LIBRARY MEDIA CLERK

Fresno County

Distinguishing Characteristics:

This is the first level library position providing a typical range of library services in a school library setting. In the absence of a Library Media Teacher this position will be under the direct supervision of the school site principal. Advancement is possible with additional education, training, or experience in library service.

The Library Media Clerk will perform a variety of routine clerical functions related to Library Media Center, which would include:

•  Assist Library Media Teacher or supervisor in the operation of the library

•  Shelve, circulate, distribute, and process books and other resources

•  Keep circulation records, including collecting and accounting for fines for overdue materials

•  Monitor and maintain acceptable student behavior

•  Maintain a clean, orderly, and attractive library environment

•  Assist students and staff in locating materials

•  Participate in organizing Book Fairs

•  Mend and repair books and other resources

•  Prepare periodic statistical reports

•  Calculate fines before students withdraw as well periodically throughout the year

•  Manage computer start-ups/shut downs

•  Prepare purchase orders

•  Participate in Fresno County Office of Education training and/or the Fresno City College certificate program

Qualifications:

• High School diploma or equivalent

• Ability to operate all technology equipment

• One year of experience in library or educational setting desired

LIBRARY MEDIA TECHNICIAN

Fresno County

Distinguishing Characteristics:

This is the second level in the library career ladder. Advancement to this position requires experience and skill in Library Technical Services such as cataloging, bindery, interlocational distribution of materials, and development of online bibliographies. Advancement is possible to a leadership position or in acquisitions, however, additional education in library science would be required.

The Library Media Technician would be able to fulfill all of the duties of Library Media Clerk. Duties of the Library Media Technician are to include:

•   Provide instruction in the use of the library and its materials

•   Assist in the ordering of books and other resources appropriate for the library

•   Train and provide work direction for student workers and volunteers

•   Work with teachers to develop and supervise instruction program in the library

•   Maintain the library's professional collection

•   Establish reading incentive programs for students, including reading appropriate materials and presenting book talks

•   Oversee computerized circulation systems

•   Conduct computer database, and Internet searches for teachers

•   Supervise student assistants

•   Train adult volunteers to the library

•   Provide one-on-one help with special needs students

•   Supervise library budget

Qualifications:

•   High School Diploma or equivalent

•   For Technician I, completion of Fresno County Office of Education Library Technician Certification

•   For Technician II, completion of Community College Library Technician Training (21 unit course)

NOTE: Those employed in a school library holding an AA/AS or BA/BS degree may be designated a Library Associate.

Notes by George Pilling:

** = obsolete in most cases

*  = definitely should be part of a library job description

CLOVERDALE UNIFIED SCHOOL DISTRICT

LIBRARY MANAGER

DEFINITION:

Under general direction of the School Principal acts as a para-professional librarian and manages and maintains the library program and collection; assists students in the use of the library- orders reading and reference books/materials; performs related work as required.

 EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• Develops and maintains a total library program suitable for staff and students.
• Provides an atmosphere for both learning and enjoyment.
• Develops and presents lessons to classes that introduce them to the library and its systems, including library skills and knowledge, use of the dictionary and encyclopedias, and the use of books for learning and pleasure.
• Oversees and participates in operating the charging desk; accurately check books in and out; records and shelves books; assists students and staff in borrowing materials.
• Maintains and makes available to teachers instruction materials and/or media related to current curriculum.
• **Maintains current and accurate shelf lists and card catalogs.
• Develops, orders and processes all new books and supplies for the library.
• Performs a variety of clerical duties including typing needed materials; maintains records and data; prepares requested reports; sends overdue notices, and accounts for losses.
• Develops and constructs motivational bulletin boards and displays, particularly ones that emphasize multi-cultural events and cooperative community projects,
• Develops and prepares, together with school staff, a school wide schedule indicating library sessions and times scheduled.
• Participates in professional meetings and seminars.
• Evaluates the needs of the students and selects books, periodicals, and equipment that are part of the library services, maintaining a balance of materials to reflect curricular as well as recreational reading needs,
• Processes all materials, including original cataloging, to best provide universal access.
• *Actively seeks professional growth, including ongoing familiarity with library standards and ethics, advances in library services, standards, materials, techniques and technological advances through professional associations and other reasonable means.
• Operates, safely and effectively, all library related equipment.
• Performs other work as required.

 KNOWLEDGE OF:

• *Dewey Decimal System, library terminology and standard library practices and procedures
• General Office procedures and proper English grammar and spelling
• *Computer systems and skills
• Record keeping techniques
• Modern office methods and procedures

ABILITY TO:

• Manage and maintain the library collection, making independent decisions and working with minimal supervision.
• Prepare library usage lesson plans and present classroom experiences.
• Maintain current and accurate records.
• Relate positively to students, staff and the public.
• Maintain a cooperative relationship with those contacted in the course of work.
• Maintain confidentiality of school related information.
• Understand and carry out oral and written instructions.
• Maintain files and records of average complexity.
• Assist teachers and students with special projects and use of the library.
• Maintain discipline and order among students using the library.

 REQUIRED EXPERIENCE AND TRAINING:

• One year working with children or in youth related activities.
• Two years in a library setting or one (1) year office experience, with similar responsibilities.
• *Completion of formal or informal education in library science or a closely related field

 DESIREABLE EXPERIENCE:

Ability to communicate in Spanish

 EDUCATION:

Equivalent to completion of the 12^th grade 

Note: Cloverdale employees work 8 hours a day and are 11-month employees. The salary range is $11.63 - $14.84 per hour.
Notes by George Pilling:

** = obsolete in most cases

*  = definitely should be part of a library job description

CLOVERDALE UNIFIED SCHOOL DISTRICT

 LIBRARY MANAGER

DEFINITION:

Under general direction of the School Principal acts as a para-professional librarian and manages and maintains the library program and collection; assists students in the use of the library- orders reading and reference books/materials; performs related work as required. 

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

• Develops and maintains a total library program suitable for staff and students.
• Provides an atmosphere for both learning and enjoyment.
• Develops and presents lessons to classes that introduce them to the library and its systems, including library skills and knowledge, use of the dictionary and encyclopedias, and the use of books for learning and pleasure.
• Oversees and participates in operating the charging desk; accurately check books in and out; records and shelves books; assists students and staff in borrowing materials.
• Maintains and makes available to teachers instruction materials and/or media related to current curriculum.
• **Maintains current and accurate shelf lists and card catalogs.
• Develops, orders and processes all new books and supplies for the library.
• Performs a variety of clerical duties including typing needed materials; maintains records and data; prepares requested reports; sends overdue notices, and accounts for losses.
• Develops and constructs motivational bulletin boards and displays, particularly ones that emphasize multi-cultural events and cooperative community projects,
• Develops and prepares, together with school staff, a school wide schedule indicating library sessions and times scheduled.
• Participates in professional meetings and seminars.
• Evaluates the needs of the students and selects books, periodicals, and equipment that are part of the library services, maintaining a balance of materials to reflect curricular as well as recreational reading needs,
• Processes all materials, including original cataloging, to best provide universal access.
• *Actively seeks professional growth, including ongoing familiarity with library standards and ethics, advances in library services, standards, materials, techniques and technological advances through professional associations and other reasonable means.
• Operates, safely and effectively, all library related equipment.
• Performs other work as required.

KNOWLEDGE OF:

• *Dewey Decimal System, library terminology and standard library practices and procedures
• General Office procedures and proper English grammar and spelling
• *Computer systems and skills
• Record keeping techniques
• Modern office methods and procedures

ABILITY TO:

• Manage and maintain the library collection, making independent decisions and working with minimal supervision.
• Prepare library usage lesson plans and present classroom experiences.
• Maintain current and accurate records.
• Relate positively to students, staff and the public.
• Maintain a cooperative relationship with those contacted in the course of work.
• Maintain confidentiality of school related information.
• Understand and carry out oral and written instructions.
• Maintain files and records of average complexity.
• Assist teachers and students with special projects and use of the library.
• Maintain discipline and order among students using the library.

 REQUIRED EXPERIENCE AND TRAINING:

• One year working with children or in youth related activities.
• Two years in a library setting or one (1) year office experience, with similar responsibilities.
• *Completion of formal or informal education in library science or a closely related field

 DESIREABLE EXPERIENCE:

Ability to communicate in Spanish

 EDUCATION:

Equivalent to completion of the 12^th grade

LOS ANGELES UNIFIED SCHOOL DISTRICT

CLASS DESCRIPTION

PERSONNEL COMMISSION Class Code 2680

Unit D                                          LIBRARY AIDE

DEFINITION

Performs clerical and computer duties in a school library media center.

TYPICAL DUTIES

• Performs the following clerical duties:Maintains card catalog, shelf-lists, and overdue and circulation records
• Circulates books and other learning resources
• Shelves or files books, periodicals, audiovisual, and other learning resources
• Conducts regular inventories of learning resources and maintains appropriate records
• Types book cards, book pockets, and labels as needed.
• Performs book, periodical, and other media processing including stamping, labeling, filing, cleaning, and mending.
• Provides assistance to teachers in the teaching of information retrieving skills.
• Assists students in the selection of books and other learning resources.
• Assists in the supervision of students visiting the library media center and may supervise and review the work of student helpers.
• Assists in the selection and ordering of library materials.
• Helps maintain an orderly and functional room environment conducive to learning.
• Inputs, modifies, and retrieves data to operate and maintain a computerized, integrated library system.
• Provides guidance and assistance to students and teachers on the District-tailored computerized system.
• Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Library Aide performs clerical work involved in the operation of a school library media center and provides library media services for students and teachers.

A Library Media Clerk performs specialized clerical duties in library media centers or administrative offices that require the application of library skills.

An Intermediate Clerk performs responsible clerical duties that do not require specialized knowledges and skills.

 SUPERVISION

General supervision is received from higher level classified or certificated employees. Supervision may be exercised over volunteers or student helpers.

CLASS QUALIFICATIONS

Knowledge of:

• Filing and record-keeping procedures

• Library organization

• District book ordering procedures

Ability to:

• Learn to use a computer keyboard

• File and order resources in alphabetical and numerical order

• Keep accurate records

• Communicate effectively with students, parents, faculty and administrators

• Develop positive, cooperative relationships with others

ENTRANCE QUALIFICATIONS

Education:

Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by library media technician courses or library science courses.

Experience:

Six months of clerical or library experience, including computer operation, is desirable.

SPECIAL NOTE

Employees will be required to obtain a certificate of completion from the Library Aide Certificate Program prior to completion of the probationary period.

LOS ANGELES UNIFIED SCHOOL DISTRICT

CLASS DESCRIPTION

PERSONNEL COMMISSION Class Code 2623

Unit D                                   

LIBRARY MEDIA CLERK

DEFINITION

Performs informational and clerical duties in library media centers or administrative offices.

TYPICAL DUTIES

Performs a combination of the following duties:

• Answers reference questions and assists students and teachers in locating and using library media materials.
• Responds to inquiries from District personnel and others and obtains and imparts pertinent information.
• Directs and maintains cataloging and circulation functions in a manual or automated system.
• Locates and verifies bibliographic information for materials' acquisitions, prepares ordering documents, calculates costs, and follows up on all orders.
• Uses technology and print-based resources to locate and verify bibliographic and cataloging information.
• Directs and conducts inventories to prepare information for collection development.
• Performs clerical tasks, such as shelving, filing catalog cards, and maintaining an attractive, inviting library media environment.
• Prepares school library media collections for automation.
• Prepares forms, bulletins, and letters pertaining to library media center functions.
• Collects money for overdue, damaged, or lost library media materials, and may keep a record of money received.
• Locates, enters, and revises information in computer databases.
• May assist in compiling bibliographies.
• May prepare bindery orders, requisition supplies, and keep acquisition and circulation statistics.
• May train and review the work of lower-level library media center employees, student workers, and volunteers.
• Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Library Media Clerk performs specialized duties in library media centers or administrative offices that require the application of library clerical knowledge.

A Supervising Clerk is in charge of a clerical unit in which independence of action is possible only as to the details of accomplishing a well-defined clerical function or procedure. The scope of work is limited to recurring tasks requiring technical and supervisory ability.

A Senior Office Assistant performs clerical duties evaluated as strong in independence of judgment and action and in complexity. The duties typically require extensive contacts with others and responsibility for specific functions of an office and may include supervision of a small group of personnel.

SUPERVISION

General supervision is received from a school administrator, other certificated personnel, or from a Supervising Clerk. Work direction may be exercised over lower-level clerical personnel and student workers.

CLASS QUALIFICATIONS

Knowledge of:

• Library media terminology and processes
• Bibliographic sourcesStandard reference materials
• Catalog card preparation, formats, and filing rules
• Office practices and procedures
• Computer operations, word processing, and data entry
• Operation of audio-visual equipment
• Ability to:Learn library media classification systems
• Work effectively with students and District personnel
• Directs lower level clerical employees and student workers
• Compare records or files rapidly for accuracy
• Operate computers and related forms of technology

ENTRANCE QUALIFICATIONS

Education:

Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by a library media technician certificate or an equivalent number of courses in library science at the college level.

Experience:

Ten months of library media experience or successful completion of the District's Library Aide Certificate Program.

Special:

Ability to communicate in a language other than English may be required for some positions.

LOS ANGELES UNIFIED SCHOOL DISTRICT

CLASS DESCRIPTION

PERSONNEL COMMISSION Class Code 2616

Unit D

                                         LIBRARY CLERK

DEFINITION

Performs clerical duties in libraries or administrative offices that require knowledge of library organization, reference materials, bibliographic sources, and print, audio, and video materials acquisitions and processing.

TYPICAL DUTIES

Performs a combination of the following duties:

• Answers simple reference questions and assists patrons in locating library materials and in the use of reference materials and the card catalog.
• Performs clerical work involved in materials, acquisitions by locating and verifying bibliographic information, typing order forms, figuring costs, and following up on problem orders.
• Maintains and supervises filing in card catalog and shelf list, and maintains other files pertaining to library functions, such as pamphlet, circulation, order, reserve book, book review, and publisher files.
• Supervises and performs clerical duties involved in circulating materials.
• Types and supervises typing of catalog and shelf list cards, book cards, book pockets, and labels.
• Answers inquiries from District personnel, and other agencies, and makes contacts to obtain and impart information.
• Supervises and performs materials processing, such as stamping, lettering, cleaning, and mending.
• Supervises and performs shelving of materials.
• Collects money for lost and overdue materials and may keep a record of money received.
• Supervises and conducts inventories.
• Types and may compose forms, bulletins, and letters pertaining to library functions.
• Uses bibliographic sources to locate and verify information used by book and audio-visual catalogers and evaluators.
• Assembles information for, and supervises typing of, acquisitions lists, catalogs, sample book lists, and review lists for distribution to schools.
• May assist in compiling bibliographies.
• May prepare bindery orders, requisition supplies, and keep acquisition and circulation statistics.
• May train and review the work of regular and student library employees.
• Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Library Clerk performs specialized clerical duties in school libraries or administrative offices that require the application of library skills and knowledges.

A Supervising Clerk is in charge of a clerical unit in which independence of action is possible only as to the details of accomplishing a well-defined clerical function or procedure. The scope of work is limited to recurring tasks requiring technical and supervisory ability.

A Senior Clerk-Typist performs clerical duties evaluated as strong in independence of judgment and action and in complexity. The duties typically require extensive contacts with others and responsibility for specific functions of an office and may include supervision of a small group of personnel.

SUPERVISION

General supervision is received from certificated Library Supervisors, Coordinators, Librarians, Instructional Media Coordinators, or other certificated personnel, or from a Book Order Supervisor. Supervision may be exercised over lower-level clerical personnel and student employees.

CLASS QUALIFICATIONS

Knowledge of:

• Library terminology and processes
• Bibliographic sources
• Standard reference materials
• Basic filing rules
• Catalog card preparation, formats, and filing rules
• Office practice and procedures

Ability to:

• Learn library classification systems
• Assist students, instructors, and others in the use of library materials, including reference tools, the card catalog, audio and video materials and equipment
• Work effectively with students and District personnel
• Supervise clerical employees and student workers
• Type accurately with moderate speed
• Compare clerical records rapidly for accuracy
• Operate copying equipment

ENTRANCE QUALIFICATIONS

Education:

Graduation from high school or equivalent evidence of educational proficiency at the high school level, preferably supplemented by courses in library science at the college level.

Experience:

Ten months of full-time paid or the equivalent volunteer library clerical experience. Successful completion of a one-semester library training course, including a minimum of two semester-hours in cataloging, circulation processes, or library resources, may be substituted for the required library experience.

Special:

A valid California Driver License and use of an automobile may be required for some positions in these classes.

Ability to communicate in a language other than English may be required in some positions.

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